How to Set Up Your Office to Create the Best Impression

Setting up the office workspace gives the real picture of how your business setting will look like. Till then, it is all about ideas and thoughts. Now it is time to convert those into reality. This is perhaps the reason why entrepreneurs and businessmen think it to be the daunting task of setting up a business. More importantly, it’s the face of your business and can have long lasting impact on the business.


Whether you’re setting up space for an industrial complex or manufacturing. You’ll need to be cautious in setting things up so as to create the best first impression. This task can be made easy with a methodical approach and clear idea about how to execute your plan. Knowledge about the equipment and resources is also very important. In this post, the steps in setting up the workspace for the first time have been discussed.

How to get started

Assuming that you have already selected the space, it’s time to set up the departmental workspace and create an infrastructure. In order to create proper infrastructure so that your people can work comfortably. Make a list of the items that you have in mind to create your dream office. Indeed, it begins with the furniture, floor covering, and window coverings.

Next is the office equipment; supplies, printing paper, light bulbs, filing cabinets and the list goes on. You may want to have a small pantry with the office, that will house some basic amenities or a lunch room. Additionally, you’ll want to think about some other aspects, such as office security systems to protect the infrastructure. This can also be in the form of some insurance that protects you financially from unforeseen liabilities and damage. Cleaning and building maintenance are another consideration. Try to find a company experienced in cleaning office buildings or property management.

Office Furniture

Office desks and chairs are the first line furniture that you have to buy. In addition, you may also have to buy some storage devices like shelves, cupboards, and cabinets. Make a choice and fix the numbers based on the kind of layout that you have. The budget has to be considered in choosing the style and quality of furniture. However, chairs have to be well thought as seating comfort adds and enhances office productivity.

Office equipment

Computers, printers, Xerox machines and scanners are the most common office equipment that you need when starting the business. There can be some other special equipment according to the nature of your business. A paper shredder can also be thought about. First, decide on the brands according to your budget, and then fix the numbers. To save money, you can buy an all-in-one printer that can scan and can make copies also.

Communication system

Decide on the number of telephones and the type of internet connection to set up a proper communication system for your office. For the internet, select between cable, DSL and fiber networks, and select an appropriate service provider.

The basic office is now ready to function. Further improvements are necessary that will follow with time. However, taking business liability insurance should never be missed.